- Guest Count
You must submit the guaranteed number of guests (the “guest count”) for your Event to Bon Cafetit!® Catering Coordinator no later than 72 hours prior to the Event. If the actual number of your guests at the time of the Event is larger than the guest count, you will be charged for the additional guests in attendance at the per guest rate stated in the Proposal. Bon Cafetit!® will not discount or reduce the contract price if the actual number of your guests at the time of the Event is less than the guest count you submit to Bon Cafetit!®.
- Payments and Deposits
You must pay Bon Cafetit!® a non-refundable deposit equal to 50% of the total contract price stated in the Proposal at least 60 days prior to the Event Date. Your failure to pay the deposit on time shall render this Catering Contract null and void. Bon Cafetit!® accepts payments made by cash or cashier’s check. You must pay Bon Cafetit!® the balance due no later than 10 days prior to the Event Date. Your failure to pay the balance due on time shall be considered a cancellation of this Catering Contract. Any Event booked less than 10 days from the Event Date must be paid in full at the time of booking. The Catering Coordinator will assist with any Customer request to establish a corporate billing account. No different payment terms apply unless otherwise agreed in writing signed by Bon Cafetit!® authorized representative.
- Cancellations and Refunds
If you give Bon Cafetit!® a written notice of cancellation of this Catering Contract more than 60 days prior to the Event Date, Bon Cafetit!® will agree to cancel this Catering Contract at no charge, and will refund any deposit paid. If you do not give Bon Cafetit!® a written notice of cancellation more than 60 days prior to your Event, you acknowledge that Bon Cafetit!® will suffer damages (such as the lost opportunity to book other events on the date of your Event, purchase of food and supplies, expenses of the services of Bon Cafetit!® staff, etc.), and that the amount of actual damages caused by the late cancellation of this Catering Contract would be extremely difficult, if not impossible, to quantify. For the late cancellation of this Catering Contract (60 days or less prior to your Event), Bon Cafetit!® will retain the deposit as liquidated damages. In the event that you cancel this Catering Contract within 10 days of the Event Date, for whatever reason or cause (including without limitation Acts of God, weather, cancellation by location, etc.), you will remain obligated to pay the entire contract price, less the Event Fee, as liquidated damages to Bon Cafetit!®. You agree that these liquidated damages represent a fair and reasonable estimate of the losses and expenses Bon Cafetit!® would sustain as a result of late cancellation of this Catering Contract, given that actual damages are uncertain and not susceptible of exact measurement as of the date of this Catering Contract. Refunds on any accrued cost that falls under the event coordination services and rentals will be determined at time of cancellation.
In addition to the contract price, you will be charged and responsible to pay all applicable state and local taxes. If you are a tax exempt company, you must submit the tax exempt certificate to Bon Cafetit!® no later than 10 days prior to the Event Date.
- Rentals and Event Coordination Services
Bon Cafetit!® Catering Coordinator can manage all of your event needs, including event coordination for weddings and corporate events, staffing, and providing tables, chairs, linens, china and floral arrangements. Rentals and Event Coordination Services are charged in addition to catering services. Contact Bon Cafetit!® Catering Coordinator for more information and pricing.
- Event Timeline and Staffing
Each Event is unique and will require a different timeline, so we understand that there will be specific requirements discussed at the time of your booking. Event staffing is variable and will be determined at the time of booking (based on the guest count and Event Type). The Catering Coordinator will inform you of the staffing planned for your Event. If your Event exceeds contracted “End” time, additional staff time will be charged as a fee, in addition to the contract price, at a rate of $100 per hour per staff member.
- Required Amenities
In order for us to use our catering equipment we require electrical outlet(s). Specifics depend on the type and size of the event and services ordered. Along with the cost estimate will send you the list and specifics of amenities required to cater given event.
- Damage and Liability
Bon Cafetit!® maintains general liability insurance for the services it provides. If you require an additional insured party (i.e. banquet hall, etc.) on our insurance policies an additional fee will occur (specific details will be provided). You understand that Bon Cafetit!® shall not be responsible for the loss of or damage to any items provided, rented or furnished by you unless such loss or damage was caused solely by the gross negligence or willful misconduct of Bon Cafetit!®. In any event, Bon Cafetit!® liability for any claim arising under this Catering Contract (including, without limitation, Bon Cafetit!® failure to provide the services, is limited to the contract price amount paid by you plus $500. You agree to indemnify, defend and hold Bon Cafetit!® and its affiliates and their respective employees, representatives, agents and independent contractors harmless from any claims, injuries, losses or damages (including personal injury, wrongful death, and attorney’s fees) arising from or related to the Event, unless such loss or damage was caused solely by the gross negligence or willful misconduct of Bon Cafetit!®.
Any amounts remaining unpaid after the Event shall be overdue and accrue interest at a rate of 10% per month (unless otherwise agreed in writing by Bon Cafetit!®). In the event that Bon Cafetit!® takes any action (whether or not litigation is instituted) to collect unpaid amounts due to Bon Cafetit!® you agree to pay the reasonable costs of collection (including court costs and attorney’s fees).